Using A Paper Planner To Track Your Studio Supplies

00:00:03 –> 00:00:04 Hi Guys!

00:00:04 –> 00:00:09 This is Cindy Lietz, your Polymer Clay Tutor in today’s Studio Tip, I’m going to show you

00:00:09 –> 00:00:14 how to set up an Art Supply Inventory System for your planner.

00:00:14 –> 00:00:21 Now, a little bit ago, I talked about setting up a planner for your crafting studio and

00:00:21 –> 00:00:26 in the back part, I showed you how I inventory all my different supplies and I’m going to

00:00:26 –> 00:00:31 show you that today too but one of the things that happens if you have a lot of art supplies

00:00:31 –> 00:00:37 like I do, it takes– once they start piling up it– it’s a little bit hard to remember

00:00:37 –> 00:00:43 which colors you have, which particular supplies you have and so keeping track of it is a really

00:00:43 –> 00:00:49 good idea and as I have just a little sampling of some of the pencils and inks and things

00:00:49 –> 00:00:57 that I have and it would be very hard to remember which particular blue you had of any particular

00:00:57 –> 00:00:58 brand.

00:00:58 –> 00:01:05 So, the first thing I did quite a while ago, as I started off with as– a system like this

00:01:05 –> 00:01:11 and this is a really good one if you are want to have something small and something quite

00:01:11 –> 00:01:21 simple and all I have is just a blank little booklet where I have just put in different

00:01:21 –> 00:01:26 samples of the different paints that I have and the different pencils.

00:01:26 –> 00:01:32 All I would do is just put a blotch of the paint ,the– the name of the brand and then

00:01:32 –> 00:01:38 the color name and I did this for a whole bunch of different pages so I had sections

00:01:38 –> 00:01:46 for watercolor pencils, sections for other types of art pencils.

00:01:46 –> 00:01:52 Here’s my Prismacolors, I have a lot more than that now and that’s kind of a real simple

00:01:52 –> 00:01:57 system that you can set up for all the different kinds of paints, pencils, that kind of thing

00:01:57 –> 00:02:05 here’s my Gelato Pen Crayons, that kind of thing but then when I went to a planner system,

00:02:05 –> 00:02:12 I decided to add planner pages and started hunting down different sections of–or different

00:02:12 –> 00:02:14 printable things online.

00:02:14 –> 00:02:18 Now, I’ve already talked about how I’ve got my planner set up and everything but in the

00:02:18 –> 00:02:25 back part here is where I have my supplies and actually, it’s not taking up that much

00:02:25 –> 00:02:27 room yet.

00:02:27 –> 00:02:33 I don’t have the inventory set up for every single brand or a type of pencil but I’m working

00:02:33 –> 00:02:37 on my way and I just want to show you how I’ve got that set up.

00:02:37 –> 00:02:44 So in a supply section in the back here, I’ve got my sections divided with these little

00:02:44 –> 00:02:51 Journaling Cards and this planner here is an A5 size which is a pretty standard, little

00:02:51 –> 00:02:56 bit larger sized planner, there are smaller ones, there’s bigger ones.

00:02:56 –> 00:03:02 You could do this in any size that you like and I just made these little dividers so I’ve

00:03:02 –> 00:03:10 got my colored pencil divider here this one says watercolor pencils and I’ve got little

00:03:10 –> 00:03:17 pocket pages with different printed out charts that I found online.

00:03:17 –> 00:03:24 Now I’m going to– on our blog at polymerclaytutor.com, I’m going to give you the links to all the

00:03:24 –> 00:03:29 different printables that I found online so make sure to go there if you want to figure

00:03:29 –> 00:03:33 out– find out which particular ones that I have here.

00:03:33 –> 00:03:41 Now, you can make your own charts if you like, but some of the companies have made up charts

00:03:41 –> 00:03:42 that you can find online.

00:03:42 –> 00:03:50 So for example, I’ll just pull this one out here, this one is the Prismacolor chart that

00:03:50 –> 00:03:54 they have for their soft core color pencils.

00:03:54 –> 00:03:59 So these are the Prismacolor pencils pencil crayons that you would find in Michaels or

00:03:59 –> 00:04:06 just about any art store and this is a blank chart and you can see the colors that I haven’t

00:04:06 –> 00:04:13 got yet are just white still and every time I buy a new pencil, I just sharpen it up and

00:04:13 –> 00:04:15 color in the right section.

00:04:15 –> 00:04:22 Then every time I go into Michaels and I want to buy a few pencils, all I do is I pull out

00:04:22 –> 00:04:27 my chart because I bring my planner with me and I just see which colors I don’t have yet.

00:04:27 –> 00:04:32 Now, it turns out I’ve got all the ones that Michaels carries so in order to find the rest

00:04:32 –> 00:04:35 of these, I’m going to have to go look somewhere else.

00:04:35 –> 00:04:42 But this is a really great way and in Prismacolor is very clever, they’ve got a chart for every

00:04:42 –> 00:04:49 type of pencil, their crayons, their markers, their chalks and everything.

00:04:49 –> 00:04:54 Now, some of the companies are not that smart as far as I’m concerned.

00:04:54 –> 00:05:03 If you’ve got a whole line of colored pencils, it is very wise of you to make a blank color

00:05:03 –> 00:05:04 chart.

00:05:04 –> 00:05:12 Now, some companies do have like a colored charts like for example, Derwent Watercolor,

00:05:12 –> 00:05:17 now I printed this in black and white but Derwent Watercolors have you know, the– their

00:05:17 –> 00:05:23 color charts, these all look great here but they would be the proper colors if I had printed

00:05:23 –> 00:05:28 on a colored printer but they’re smarter if they would have a blank one that you could

00:05:28 –> 00:05:31 color out but it’ll still work.

00:05:31 –> 00:05:39 This one for example, what I did is just printed out their chart, their color line and then

00:05:39 –> 00:05:48 I just colored over top of the the– the names where I happen to have those particular colors.

00:05:48 –> 00:05:53 Now, it– with a watercolor pencil the pencil can look a little bit different it– when

00:05:53 –> 00:06:00 it’s when you use water on top of it so I did use my little water brush and put water

00:06:00 –> 00:06:06 on top of those spots so that i could see what the color looks like when it was wet.

00:06:06 –> 00:06:13 Now, some companies don’t have charts at all and some handy bloggers have made their own

00:06:13 –> 00:06:19 charts and that’s what this particular chart looks it has was done by some blogger.

00:06:19 –> 00:06:23 This blogger wasn’t very smart because they didn’t put the name on it so I’m not sure

00:06:23 –> 00:06:27 which one this is I probably have it written down somewhere and I can add that to the list

00:06:27 –> 00:06:29 if I’ve got it.

00:06:29 –> 00:06:37 Now, there are charts for markers so these are the Spectrum Noir Markers, they’ve got

00:06:37 –> 00:06:48 kind of a neat little hexagon chart online and Copic markers, Copic doesn’t have blank

00:06:48 –> 00:06:55 charts that I could find, this was actually done by a blogger and this one was at paperfections.com

00:06:55 –> 00:06:57 I’ll give a link for that one too.

00:06:57 –> 00:07:04 This one was a– to the Copic has so many markers, I mean and this was this one was

00:07:04 –> 00:07:12 done in 2012 but it looks to be quite current to what their line is now anyways so and that

00:07:12 –> 00:07:17 was the most recent chart that I could find.

00:07:17 –> 00:07:22 There are– oh here’s another one here for the Prismacolor markers and see how in this

00:07:22 –> 00:07:29 case these ones look like little marker shapes which was is quite cute neat thing to do.

00:07:29 –> 00:07:34 Faber Castell isn’t very good at making charts.

00:07:34 –> 00:07:39 I may go ahead and start making some of my own charts but I haven’t gotten around to

00:07:39 –> 00:07:40 that yet.

00:07:40 –> 00:07:45 A great company that has done some nice charts.

00:07:45 –> 00:07:52 This was this done privately no, I think this one was done by the Colorbox chalking guys

00:07:52 –> 00:07:59 but one of the things I wanted to show you is you can make your own little stamps for

00:07:59 –> 00:08:07 stamping in your chalks I mean your– your inks and things like that.

00:08:07 –> 00:08:12 So what I’ve done is I’ve got a little an acrylic block that use for sticking, you know,

00:08:12 –> 00:08:19 the clear rubber stamps too and all I’ve done is I’ve cut out a little square around in

00:08:19 –> 00:08:24 this case there’s a little rectangular piece and I’ve got one on each side and I’ll explain

00:08:24 –> 00:08:30 that in a second but this rectangular piece was just cut off of a piece of craft foam.

00:08:30 –> 00:08:34 Obviously, the color doesn’t matter and I just have a bunch of scraps so you can cut

00:08:34 –> 00:08:38 out to whatever shape you want and you could cut a large one or you could cut a small one

00:08:38 –> 00:08:44 or whatever you want but I just got a little rectangle and then I just stuck it to my acrylic

00:08:44 –> 00:08:46 block with some double-stick tape.

00:08:46 –> 00:08:51 You could always remove it later, scrape it off and clean it with some rubbing alcohol

00:08:51 –> 00:08:57 if I didn’t want it on there anymore but that’s what I did, I cut a little swatch shape and

00:08:57 –> 00:09:04 then I would take my ink added on and then stamp it onto the blocks that I had of the

00:09:04 –> 00:09:07 different kinds of ink.

00:09:07 –> 00:09:16 Now, sometimes you’ll get a company that has a whole bunch of colors and sometimes their

00:09:16 –> 00:09:23 colors like, for example this one here this is the pigment ink, so that’s how– I found

00:09:23 –> 00:09:29 some charts for the pigment inks here well they had quite a few colors but not all the

00:09:29 –> 00:09:31 colors I could find on the chart.

00:09:31 –> 00:09:35 So I just added a few from here.

00:09:35 –> 00:09:40 I had to look up the names of these colors online, it was a bit of a pain but I found

00:09:40 –> 00:09:43 them and I stamp them onto the thing there.

00:09:43 –> 00:09:49 Now, in this case here for the Brilliance Ink, the Dew Drops and the Versa Magic and

00:09:49 –> 00:09:57 that kind of thing, in my head, I always remember them as these teardrop-shaped ink pads and

00:09:57 –> 00:10:04 so I thought it would be kind of neat to make teardrop shape stamps to put into those spots.

00:10:04 –> 00:10:11 So I just took a piece of that fun foam, cut it in the shape of a teardrop and when I stamped

00:10:11 –> 00:10:15 all my teardrop shaped ink pads, I just did with a teardrop.

00:10:15 –> 00:10:20 Now you wouldn’t have to use the colors you wouldn’t have to make a swatch thing like

00:10:20 –> 00:10:26 this, it’s just kind of handy to do if you like, you could just use a rubber stamp or

00:10:26 –> 00:10:30 something but it gives a real good solid impression.

00:10:30 –> 00:10:33 You get a good impression of what the colors look like.

00:10:33 –> 00:10:41 Now, with the alcohol inks, They bleed out really fast, I printed out the chart and then

00:10:41 –> 00:10:47 I put a drop of ink on it– it just bled out really quickly so if you’re going to do that,

00:10:47 –> 00:10:50 you have to be quite careful.

00:10:50 –> 00:10:56 I could have put some alcohol ink on my glass mat here and then used stamp like this instead

00:10:56 –> 00:10:59 that would have been a little bit more controlled.

00:10:59 –> 00:11:03 One company I found is just brilliant is Ranger.

00:11:03 –> 00:11:10 Now Ranger has a really wide range of different products like the Adirondack Inks, the Archival

00:11:10 –> 00:11:18 Inks, Vintaj Patina Inks and look at they did they made charts, blank charts a whole

00:11:18 –> 00:11:24 bunch of them, all the Tim Holtz Distress Ink, the Distress Stain and so all I had to

00:11:24 –> 00:11:30 do is go to one spot on the Ranger site and find all those printables.

00:11:30 –> 00:11:37 He even has them for the Distressed Paint and I found, I printed them up but I haven’t

00:11:37 –> 00:11:42 needed them yet so I didn’t want to fill up my planner but the– they have the ones for

00:11:42 –> 00:11:52 Dina Wakeley media paints, the Wendy Vecchi embossing powders for Stickles, for Delusion

00:11:52 –> 00:11:56 Paints, the Ink Sprays that Adirondack Color Wash.

00:11:56 –> 00:12:01 These guys are smart and they’ve got all, so you can see their branding and everything

00:12:01 –> 00:12:05 and all the colors and so you don’t have to look them up you don’t have to write them

00:12:05 –> 00:12:07 down, you can just print them out.

00:12:07 –> 00:12:13 Now, usually their– when you find a color chart online, when you print it out it’s going

00:12:13 –> 00:12:23 to land as an 8 1/2 by 11 size this is in fact the same Copic color sheet just to the

00:12:23 –> 00:12:29 8 1/2 by 11 so I had to size it down for my planner when I had put it in here.

00:12:29 –> 00:12:36 I’ll flip back to it so you can see the difference, here’s the size here.

00:12:36 –> 00:12:41 My particular printer, you can just choose an A5 size and then that will fit into these

00:12:41 –> 00:12:43 pocket pages quite nicely.

00:12:43 –> 00:12:54 I also found out that in A5 size is approximately seventy three percent so if you print your

00:12:54 –> 00:12:59 page seventy-three percent, you’re going to get this shrunk down to that size that works

00:12:59 –> 00:13:07 just great and so as far as the pocket pages and things, if you want to women pocket pages

00:13:07 –> 00:13:16 in a planner, there’s a couple of companies that do the 6×8 size pocket pages there’s

00:13:16 –> 00:13:20 the Snap! or the Simple Stories Snap!

00:13:20 –> 00:13:25 Pockets and the Project Life pockets.

00:13:25 –> 00:13:33 They both fit in an A5 planner though they’re slightly wider than the A5 size so they’re

00:13:33 –> 00:13:40 6×8, they’ll work just fine, you will have to probably punch extra holes to put in here

00:13:40 –> 00:13:47 but the– those ones both of those pocket pages have these two holes line up perfectly

00:13:47 –> 00:13:51 and then you just have to punch the outer two on each set.

00:13:51 –> 00:13:57 So it’s real doable and you can do– put them in there no problem, you just have to hand

00:13:57 –> 00:14:06 punch them out and then another thing I just recently did was I made a sampler sheet for

00:14:06 –> 00:14:11 my Washi tape and Washi tape is another one of those things where you can have a whole

00:14:11 –> 00:14:16 bunch of different patterns and sometimes, it goes on sale and then you think oh do I

00:14:16 –> 00:14:17 have any of that?

00:14:17 –> 00:14:22 And you don’t want more of the same one unless it was a total favorite so I just got ripped

00:14:22 –> 00:14:27 off I put out my first of all I took a piece of card stock cut it the size to fit my pocket

00:14:27 –> 00:14:35 page put a cute little colorful label at the top and then I just ripped out little sections

00:14:35 –> 00:14:38 of Washi tape and stuck them on there on both sides.

00:14:38 –> 00:14:45 And the cool thing about Washi tape is it’s it’s very repositionable so if I run out of

00:14:45 –> 00:14:49 this particular color, I can just take it off of there and then I know that I don’t

00:14:49 –> 00:14:54 have that tape anymore or I could move this to a spot worse and you know I just desperately

00:14:54 –> 00:14:57 need more of that particular one.

00:14:57 –> 00:15:02 So that’s a nice thing about Washi Tape, we can make these little cards.

00:15:02 –> 00:15:09 Now, I couldn’t find a printout sheets online and I haven’t had time to make some charts

00:15:09 –> 00:15:17 of myself so there are going to be a bunch of products that I don’t have printouts for

00:15:17 –> 00:15:22 yet like the Glimmer Mists this so I just hand wrote the amount just that I wouldn’t

00:15:22 –> 00:15:29 double by them and of course I’ve got walls of product and all kinds of glue all kinds

00:15:29 –> 00:15:39 of paints and pens and / PealEx powders and glues and glitters so eventually I can put

00:15:39 –> 00:15:46 it all into the system now if I have everything I owned in a binder I may just have to have

00:15:46 –> 00:15:52 his zipper binder all together and not included in my planner or have some that I swapped

00:15:52 –> 00:15:57 out– in and out but I thought you would enjoy seeing that how I’ve got things set up for

00:15:57 –> 00:16:03 myself and maybe it’ll work for you you can modify it however you like do it in a great

00:16:03 –> 00:16:09 big three ring binder if you want or just have a little tiny booklet that you can throw

00:16:09 –> 00:16:14 into your purse that you’ve just written down all of your different pens and inks and colors

00:16:14 –> 00:16:18 and things like that that way you’re not wasting your money buying stuff that you already have.

00:16:18 –> 00:16:19 Alright?

00:16:19 –> 00:16:24 So I hope that was helpful for you and if it was do let us know if you like this video

00:16:24 –> 00:16:28 and if you’ve got any cool tips or things that you would like to share make sure to

00:16:28 –> 00:16:34 leave those in the comment section below and if there is something you don’t know yet and

00:16:34 –> 00:16:38 you’ve looked through all of our videos and we don’t have a video on it yet but we do

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00:16:44 –> 00:16:46 you want in the comments section below.

00:16:46 –> 00:16:47 Alright?

00:16:47 –> 00:16:50 So we’ll see you next time and bye for now

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